Welcome to the Fort Portal City Marathon run and managed under The Tourism City Marathon Limited. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you register for and participate in the Fort Portal City Marathon, access our website, or engage with us through any other means. By registering for the Fort Portal City Marathon, you agree to the terms outlined in this Privacy Policy.
1. Information We Collect
We collect the following types of personal data to manage your participation in the Fort Portal City Marathon:
1.1 Personal Identification Information:
- Full name
- Date of birth
- Gender
- Contact information (email address, phone number, mailing address)
1.2 Event-Related Information:
- Emergency contact details
- Medical conditions (optional and only provided by the participant)
- Race category and bib number
- Performance data (timing, ranking, race completion status)
1.3 Payment Information:
- Mobile Phone Number
- Credit/debit card details (processed through a secure third-party payment gateway)
- Billing address
1.4 Technical Information:
- IP address
- Browser type
- Device information
- Cookies and usage data from our website
2. How We Use Your Information
We use the personal information collected for the following purposes:
- Registration and Race Management: To process your registration, assign bib numbers, manage event logistics, and track your race progress.
- Communication: To provide updates, send confirmation emails, race results, and event information.
- Payment Processing: To process registration fees and any associated charges securely.
- Medical and Safety Purposes: To provide medical assistance in case of emergencies and manage the overall safety of the event.
- Marketing: With your consent, to send promotional materials or information about future events related to the Fort Portal City Marathon.
- Website Functionality: To analyze website traffic, improve user experience, and manage technical functions.
3. Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. However, we may share your information with:
- Event Partners and Service Providers: Timing companies, payment processors, and other service providers essential for managing the event.
- Emergency Services: In case of medical or safety emergencies.
- Event Results and Media: Your race results (e.g., name, bib number, race time) may be publicly available or shared on our website, social media, or event publications.
- Legal Obligations: If required by law or in response to a legal request, such as a court order or government inquiry.
4. Data Retention
We will retain your personal information for as long as necessary to fulfil the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements.
5. Security
We take appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is entirely secure, and we cannot guarantee absolute security.
6. Your Rights
You have the right to:
- Access, correct, or update your personal information.
- Withdraw your consent for marketing communications at any time.
- Request the deletion of your personal information, subject to our legal obligations.
- Lodge a complaint with a data protection authority if you believe your rights have been violated.
7. Third-Party Websites
Our website or communications may contain links to third-party websites. We are not responsible for the privacy practices of those websites. Please review the privacy policies of those third-party websites before providing your personal information.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website, and the revised policy will be effective immediately upon posting.
9. Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us at:
The Fort Portal City Marathon
P.O Box 390783 Fort Portal
Website: www.fpcm.com
Email: info@fpcm.com
Tel: 0752368134